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Page Title: Privacy Policy

Page Last Updated: 9/15/2008

Page Description: Austock Funds Management Limited ("AFML") respects and upholds investors rights to privacy protection under the National Privacy Principles contained in the Privacy Act 1988 as amended by changes which came into effect on 21st December 2001. This Policy describes how we manage any personal information we have about you.

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Privacy Policy

1. Introduction

Austock Funds Management Limited ("AFML") respects and upholds investors rights to privacy protection under the National Privacy Principles contained in the Privacy Act 1988 as amended by changes which came into effect on 21st December 2001. This Policy describes how we manage any personal information we have about you.

 

Information or material entrusted to AFML by investors, maintained or held in relation to investors, or concerning the business, transactions or affairs of AFML itself (other than what is in the public domain) will be secured appropriately and kept confidential at all times.

2. What personal information does AFML hold about its investors?

AFML may hold the following personal information about you:

• name, residential and mailing addresses;
• telephone number(s) and email addresses;
• date of birth and other identification information such as driver's licence or passport details;
• tax file numbers;
• transaction details associated with your securities, holdings and transactions;
• the name and contact details of your investment advisor; and
• financial institution account details.

3. What does AFML do with my personal information?

We use personal information about you:

• to make distributions payments to you;
• to record your ownership details on the unit register of the managed investment scheme in which you invest;
• to assist with any calls you make to us;
• to communicate offers and opportunities to you; and
• for our administrative, marketing, planning, product development and research requirements.

At any time you may opt out of receiving any communications from us, other than as required for the operation of our business (for example, for the payment of distributions).

4. Information about others that you provide to us

If at any time you provide the personal information of another person to us then you must first ensure that that person (or their parent or guardian if they are under 18) has read and understood this statement and separately consented to that personal information being used and disclosed by us for the above purposes.

5. To whom does AFML disclose information about you?

There are certain people and organisations to whom we disclose your personal information. We may disclose information about you to any of the organisations that we use in the ordinary administration of our business, including:

• providers of administrative and management services, technology services, including entities we may outsource these activities to;
• your financial advisor;
• your bank or other financial institution for such matters as making distribution payments or processing receipts;
• entities we use for printing and/or mailing your statements and reports, newsletters and other correspondence to you;
• auditors, consultants, legal and accounting firms, industry bodies and associations and persons undertaking compliance reviews;
• custodians appointed by Austock; and
• providers of unit registry services.

AFML may also, from time to time, be obligated by law to disclose some of your personal information to third parties.

6. Website

Information that may identify you as a user may be gathered during your access of this website. This Policy details how such information is collected, stored and used.

 

AFML does not directly collect information from users of the website. Your email address will not be recorded unless you send us a message. It will not be automatically added to a mailing list.

 

AFML does not try to identify users on their browsing activities except, in the event of an investigation, where a law enforcement agency may exercise a warrant to inspect the service provider's logs.

 

When you contact us we may store information such as your name, company, postal address, telephone number, type of request and possible further information to enable us to respond to your request. We will only use such personal information for the purpose for which it has been provided.

 

We will not provide your information to any organisation outside AFML and its related companies nor will we send you information related to our products without your approval.

7. Openness

You may request access to personal information we hold about you by writing to "The Privacy Officer" at the address below. We will endeavour to provide you with a suitable range of choices as to how you access this information (e.g. by email or mail).

 

AFML will take all reasonable precautions to ensure that personal information it has collected from an individual remains correct and accurate.

 

Any questions about this policy, or any complaint regarding treatment of your privacy by AFML should be made in writing to the address below.

 

The Privacy Officer

AFML Limited

Level 1, 350 Collins Street, Melbourne, Victoria 3000

Phone: (03) 8601 2668 Fax: (03) 9670 3174

Email: property@austock.com

8. Miscellaneous

In this policy "personal information" has the same meaning as under the Privacy Act. References to "Austock Group", "we", "us" and "our" are to AFML Limited ABN 29 094 185 092, which has issued this policy.

9. Updating our Privacy Policy

This policy represents our policy as at 20 December 2004. We may change this policy from time to time so we recommend that you review the information on our website on a regular basis.

10. Your consent

By continuing to do business with AFML , you are consenting to AFML collecting, using and disclosing information in accordance with this Privacy Policy.